Privacy Policy

Zanodo respects the privacy of researchers, contributors, visitors, and other people who use our services.

This Privacy Policy explains the types of information that may be collected through Zanodo, why that information may be processed, how it may be used, and the choices available to users.

By accessing or using Zanodo, you acknowledge the practices described in this policy.

1. Information You Provide

Depending on how you use Zanodo, you may provide information such as:

  • Name

  • Email address

  • Username

  • Password or authentication information

  • Researcher profile details

  • Academic or professional affiliation

  • Biography

  • Research interests

  • Author and contributor information

  • ORCID or other identifiers you voluntarily provide

  • Research titles and descriptions

  • Abstracts and keywords

  • Uploaded documents and datasets

  • Licensing information

  • Correspondence sent to Zanodo

  • Information submitted through support or reporting forms

Some information is necessary for operating an account or publishing a repository record. Other information may be optional.

2. Public Research Information

Zanodo is an open research repository. Information intentionally added to a public record or public researcher profile may therefore be visible to anyone on the internet.

This may include an author's name, profile information, research title, abstract, keywords, affiliations, citations, publication information, research identifiers, uploaded files, and other metadata associated with a public record.

Public information may also be discovered or processed by search engines, academic search services, libraries, crawlers, citation systems, research tools, archival services, and other third parties.

Users should not place confidential or unnecessarily sensitive personal information in publicly accessible records.

3. Automatically Collected Information

When you access Zanodo, our systems or service providers may automatically receive limited technical information.

Depending on the technology used by the website, this may include IP address, browser type, operating system, device information, referring pages, requested URLs, access date and time, approximate geographic information derived from an IP address, and diagnostic or security logs.

This information can help us operate the service, detect technical problems, protect accounts, prevent abuse, and understand how the platform is used.

4. Cookies and Similar Technologies

Zanodo may use cookies, local storage, or comparable technologies where needed for website functionality, authentication, security, preferences, analytics, or other legitimate platform functions.

Where legally required, appropriate consent choices may be presented before optional cookies are activated.

Browser settings can also be used to control certain cookies, although disabling essential technologies may affect website functionality.

5. Why We Process Information

Information may be processed to:

Operate and maintain Zanodo; create and manage accounts; publish repository records; maintain researcher profiles and Zanodo Research IDs; display authorship and research metadata; provide downloads and repository functionality; respond to inquiries; protect the service against fraud and abuse; investigate policy violations; comply with legal obligations; improve reliability and usability; and maintain the integrity of repository records.

We do not require researchers to provide unrelated personal information simply to make a public research record more detailed.

6. Researcher Profiles and Research IDs

Information associated with a public researcher profile may remain publicly accessible while the profile or associated repository records are available.

A unique Zanodo Research ID may be assigned to a researcher profile. This identifier is intended to distinguish records and profiles within Zanodo.

Public identifiers should be treated as public information.

7. Uploaded Research Materials

Files submitted to a public repository record may be accessible to anyone.

Before uploading research data, contributors should determine whether the material contains personal data, confidential information, restricted data, proprietary information, participant information, or content requiring consent.

Where human-subject data is involved, researchers are responsible for appropriate anonymization, consent, ethical approval, data-sharing permissions, and other requirements applicable to their research.

Do not publish private research participant information merely because the platform technically allows a file to be uploaded.

8. How Information May Be Shared

We may disclose information when reasonably necessary to service providers that help us operate Zanodo, such as hosting, infrastructure, security, email, storage, analytics, or technical support providers.

Information may also be disclosed when required by applicable law, valid legal process, court order, regulatory requirement, or when reasonably necessary to protect the security, rights, or integrity of Zanodo, its users, or others.

Public repository information is, by its nature, available to third parties.

We do not treat intentionally published research metadata as confidential account information.

9. Third-Party Services

Zanodo records may contain links, identifiers, citations, embedded resources, or references to external websites and services.

Those services operate under their own privacy practices. Zanodo does not control how an independent third party collects or processes information after a user leaves our platform.

10. Data Retention

Different information may require different retention periods.

Account information may be retained while an account remains active and for an appropriate period afterward where necessary for security, legal compliance, dispute resolution, or repository administration.

Public scholarly records may require longer retention because preservation and stable citation are important functions of a research repository.

Deleting an account therefore may not automatically erase every public scholarly record, citation, identifier, metadata entry, security log, backup, or legally required record associated with prior activity.

Where removal is appropriate, we may preserve limited metadata explaining that a record was withdrawn rather than silently changing the historical scholarly record.

11. Security

We use reasonable administrative and technical measures intended to protect information handled by Zanodo.

No internet service or storage system can guarantee absolute security. Users should protect their login credentials, use strong passwords, and promptly report suspected unauthorized access.

12. Your Choices and Rights

Depending on your location and applicable law, you may have rights concerning access, correction, deletion, restriction, objection, portability, or other processing of personal information.

Some requests may be limited where retention is necessary for legal compliance, security, fraud prevention, freedom of expression, public-interest archiving, or maintenance of legitimate scholarly records.

Identity verification may be required before certain requests can be processed.

13. Children's Privacy

Zanodo is intended primarily for researchers, students, educators, institutions, and adults participating in scholarly communication.

Users who are not legally able to consent to the processing required to use the service should use Zanodo only where appropriate authorization exists.

14. International Access

Research published through Zanodo may be accessible globally. Information may consequently be viewed or processed in jurisdictions different from the country in which it was originally submitted.

15. Changes to This Policy

This Privacy Policy may be revised as Zanodo's services, technology, or legal obligations change.

When material changes are made, the updated version and revision date will be published on this page.

16. Contact

Questions about this Privacy Policy, personal information, or privacy-related requests may be submitted through the Zanodo Contact Us page.

Zanodo
Open Science Research Repository & Data Sharing